The principle of “less means more” at work means that you make less effort to obtain better results; And we can apply the same idea to the concept of productivity, where we can invest our skills, information, and creativity to accomplish a large amount of work by making less effort and providing better results.
Here are 8 situations where making less effort gives better results:
1. The shorter the email, the more effective it is:
When you write an email that is three sections long, your message will be the last message the recipients read, if they read it at all; No one wants to read a long email, and only the first paragraph is likely to be read to determine if the message is urgent, and recipients are unlikely to continue reading if it is not.
So if you want your emails to be read and responded to quickly, reduce the word count; You’ll receive faster responses and get more done in the least amount of time.
2. The fewer e-mails you write, the fewer e-mails you receive:
Although it is a simple step, it is very effective. The people who receive the most emails are the people who send the most emails; So if you’re having trouble tracking your emails, look at how many of them you are sending.
Ask yourself before deciding to send an email to someone: What is the best way to get this message across? Is the phone call more effective, or will getting up from behind the desk and walking down the corridor to talk to the person get you the desired result faster?
Email is often cited as the biggest drain on a person’s efficiency and productivity. So write fewer emails, receive fewer emails, and do more of your important work.
3. The shorter the presentations, the more people remember them:
Did you sit down for an hour-long presentation with hundreds of ideas, numbers, and pictures? Was the presentation effective? How much do you remember him later? Maybe too little information.
It’s hard to keep simplicity while giving presentations. Therefore, you must choose the information that you will receive and which you will not receive during the presentation; If you focused attention on only three ideas, you will see that the audience remembers much more of them than they would have if you tried to put forward several ideas and numbers in your presentation. Also, if you end your presentation early, and give the audience a break they didn’t expect to have, you would definitely gain the audience’s satisfaction.
4. Make meetings last 30 minutes instead of 60 minutes:
Have you ever wondered why meetings always last one hour? This is because the time allotted for it on the work calendar is always one hour, not because this period is the best time to hold meetings; The best meetings lasted less than 15 minutes.
When you change the time allotted for holding meetings from 60 minutes to 30 minutes, you will often see that the meetings start and finish on time, that more people are attending them, that you articulate your thoughts much faster, and that people are saving more information because there is less effort of it.
5. Putting fewer tasks on the agenda:
This observation may seem illogical, but it has been found that people’s estimates of the amount of work they are able to complete each day do not accurately reflect reality. An individual may create a list of tasks that include more than 20 tasks, while he will only be able to complete 10 of them.
Failure to complete the tasks you set will make you feel anxious and overwhelmed, and this means a decrease in energy and enthusiasm for your work; So instead, try to outsource half of the work that you were assigned to yourself, and move on to work on the next day’s tasks if you finish your work early; As a result, you will feel a lot more energy, and positive feelings about work and life.
6. Set fewer goals:
Just as it is the case with fewer tasks per day on the agenda, it is also helpful to set fewer goals each year.
You might start the year by creating a list that includes 10-15 wishes and fail to fulfill them all; But you will not succeed in achieving your goals until you limit yourself to setting two or three goals each year. This is because paying attention to fewer things may give you more ability to focus on only a few important things.
It is like the faucets that allow us to determine the amount of water that flows over our heads during the shower, as it can make the water flow over a large area, but this will make the flow of water weaker. Or, you can adjust the faucet so that more concentrated water comes out of it on a smaller part of the body, giving you much greater water flow.
7. The less food we eat, the more energy we get:
This is one of the strange things in life, as we learned from childhood that eating food provides us with energy, and this is true in general. Today, however, we eat much more food than we need, and processing this food requires a lot of energy sources.
It is for sure that you all ate huge lunches in the past that included rice or potatoes or some other form of carbohydrates, and that after that, you felt very tired and sleepy in the afternoon. Were you active in those moments? Certainly not much.
If you had eaten leaner lunches, you would feel more energetic and energetic, and you would be able to accomplish more tasks; So eating less means getting more energy, which in turn means getting more work done.
8. Make fewer decisions:
Several years ago, when the focus of the discussion was whether Android phones were better or iPhones, people who prefer Android would say that it gives you a lot of UI options, and they were right.
that’s it for this 8 examples showing that making less effort leads to better results. if you have any question then do comment now. will try to provide you solution.